Posts Tagged ‘Time Management’

Defining The Scope Of Work

Thursday, June 24th, 2010

I am sure that most people who own their own businesses have faced this decision at some point or another, and probably more than once. It is the decision between taking on a project that is outside the main line of work and earning additional revenue, or declining the project and sticking to what the company is good at. It can be a challenging choice, especially if you are not over-booked or if you need some extra cash. Some people always follow the philosophy of “do whatever it takes to bring in revenue.” But that is a dangerous path to head down, since it can easily take away the necessary time from keeping your company focused and improving on your area of expertise.

We are all dealing with the same amount of time, so we can’t do anything about that. The only thing we can do is manage our time to the best of our abilities. Now if you are not sure what you want to do, maybe taking on anything that comes is a good idea. It should give you a good understanding of what is required for the completion of different tasks and projects. Once you know what you want to do, it can be tempting to go on tangents while you build up your customer base, but it will always take away from learning and developing your skills and knowledge in your field.

I don’t have any stats on this, but it would not surprise me if most business owners faced this type of dilemma on pretty regular basis. Even when the company is established, in order to grow it needs to expand. It can expand the services, or alternatively it can expand on the number of clients serviced. Again not an easy choice. This post is not intended to provide an answer, as I do not really have one; more importantly it is intended to draw your attention to the common dilemma. And I welcome any thoughts you may have on this.

Until next time,

V

The Parkinson’s Law

Wednesday, June 23rd, 2010

There is a phrase in an essay that was written by Cyril Parkinson and published in The Economist in the 50’s that is now called ‘The Parkinson’s Law’; the phrase goes like this, “Work expands so as to fill the time available for its completion.”

When I first read that, it hit me like a ton of bricks. “How true,” I thought. I wish I realized this back in school. If I had a month to write a paper, I’d think about it, and ponder, and review it multiple times, only to finish it the night before. If I had an evening to write a paper, I’d review it only once or twice, but it would still get done. It’s like that free space on the desk – it will get filled with something when it is available.

So what is the lesson here? Give yourself less time to get things done. You’ll still get them done, but it will take you less time to do them and you will stick to the essentials. I compare this to writing a one-page vs a ten-page paper on the same topic. In the former you need to stick to what matters most, while in the latter you can go on about things that are hardly important to fill the space. The same principle applies to doing tasks – when you have little time to do them, you’ll stick to the core essentials and forget about the not-so-important fluff.

Hope this helps you carve out a little more time out of your day…

Until next time,

V

“I Have No Time!”

Wednesday, April 7th, 2010

Not having enough time is a common complaint among the people. There are only 24 hours in a day with certain totally necessary activities, like sleep, and a lot more things competing for our time and attention. The really neat thing about it is that everyone truly is on the same playing field. People may be born in different parts of the world or into different families and circumstances, and use that as an excuse for doing or not doing something, but everyone has 24 hours in a day.

Sure you may have a lot of things to do, but you will always find time to do the things that are important to you. If you are not doing them, they are not as important as the things that you are already doing. So for example, if someone watches 2 hours of Survivor (if that show is even on these days), but has no time to go exercise, then this person obviously puts more values on watching Survivor than on being active, more fit, and healthy.

This applies to all the activities that you are doing and are not doing due to lack of time. When something is important enough, you will always find a way to make it happen. That’s why I don’t believe what people say – I believe what they do!

Until next time,

V