Posts Tagged ‘Communication’

A Lesson In Customer Service (and dealing with people)

Friday, July 30th, 2010

One time, early in my entrepreneurial days, I was dealing with a rather difficult and demanding customer. I was in a rush and happened to write an email that was straight to the point. There was nothing particularly wrong with it – it wasn’t offensive or anything – but it did not have the usual pleasantry fluff. She lost it at that point and showered me with a number of ‘compliments’, but there was one thing in particular that stood out and served me as a very good lesson in further communication with all clients (and people). She said that “you’ll attract more bees with honey than vinegar.” How true!

Scolding or lecturing people rarely works, and I would go so far as to say that it never works. People can’t stand criticism and rarely see themselves at fault anyway. We always justify our actions to ourselves and to others and find excuses to feel OK about them. Fighting this is to go against human nature, which always a losing affair. Instead, it is much more effective to find more constructive and positive ways to deal with people.

In other words, be nice! And enjoy the long weekend!

Until Tuesday,

V

On Education

Thursday, July 29th, 2010

“Education is the ability to meet life’s situations.”
- John Hibben

What an elegant way to put it, don’t you think? For quite some time I had a misconception that it is the grades, diplomas, degrees, and your IQ that determined your level of education and predicted your level of success in life. I don’t believe that anymore; in fact, that is probably pretty far away from the truth.

I said several times before that knowledge by itself is rather useless. The application of knowledge is powerful. But it’s rare that the challenges life presents us with have a lot to do with our formal education. Most of the time, at least in my experience, I have to deal with things not related to Engineering. We do well when we are able to deal with, and overcome those challenges, and that is true ‘education’.

Until next time,

V

“One Convinced Against His Will Is Of The Same Opinion Still”

Friday, July 23rd, 2010

We all heard that before, right? What’s interesting is that it is totally true, and it is true because we do not approach arguments and debates with an open mind. We can be convinced of an opinion when we are yet to form a belief system on the subject, but when we have made up our minds about something, having debates and arguments will not help bridge the belief gap.

If we approached different points of view rationally, being exposed to arguments by the other side should make us re-consider our position. This cannot be further away from the truth. There was an interesting experiment done where two people with different points of view were given two academic papers to read. Both papers were written equally well by equally qualified experts in the field. One paper presented a set of arguments for one view, while the other presented a set of arguments for a conflicting view. Again, if we approached this rationally, reading two expert papers on the subject that present opposing points of view should have made the two parties move closer towards the middle ground on the issue. What happened, thought, was that the two people moved even further apart as they became even more convinced of their own point of view. They praised the ‘well-written’ paper that supported their view and ruthlessly critiqued the other ‘poorly-written’ paper for even the minor things.

The human nature is fascinating, don’t you think?

Until Monday,

V

The Key Is In The Relationships

Thursday, July 22nd, 2010

Relationships with other people play a vital role in our lives. It all stems back to the times our ancestors lived in caves, when creating, building, and maintaining relationships with other members of the tribe is what allowed them to survive in that environment. It simply was not possible to mature and leave offspring without it. As the society evolved, that basic importance of relating to others has not changed.

Today our survival, success, and even happiness depends on the quality of the relationships that we are able to develop. When we are born, it is essential for us to create a bond with our mothers in order to survive. Our happiness is correlated to the health of our relationships with other people. And success is really all about ‘who you know’.

Can you make it ‘on your own’? Sure. But it will never be as quickly, or to the same degree as when you involve other people. Connections are huge, and this holds true around the world. At the end of the day, people can open doors for you, and I’m willing to bet that there is a very strong positive correlation between the number of such people that you know and your success.

Until next time,

V

Feeling Bad For Yourself

Wednesday, May 26th, 2010

I’m pretty confident in saying that there is no person in this world (except for me maybe) who has not attempted to influence someone else’s behaviour by feeling bad for the self. It’s a really strange behaviour, if you ask me. To get some attention/love/caring/my way, I am going to put myself in a negative state so that another person (or people) feel bad for me and do what I ’secretly’ want them to do. Do you know anyone like that?

Every time I contemplated this, I’ve come to the same conclusion – you can always get that what you seek without resorting to the ‘feel bad for me’ state. The other conclusion that I came to is that this is unlikely to change, unless people take their understanding of the self to another level. Why do I say that? Because this is one of the first things that we learn as infants – we cry and we get attention from our mother. Pretty quickly we as children figure out that by crying we will get attention, love, caring, and often our way. Then we take those lessons with us through life.

How often do you play ‘victim’ in order to get something? Do you think that serves you very well? Can you come up with alternatives?

Until next time,

V

The Golden Ratio

Wednesday, May 19th, 2010

There is another Gottman nugget that I thought would be interesting to share with you concerning relationships. This time it is on the golden ratio of positive to negative phrases expressed in an interaction between two people, and that ratio is 5:1. The idea is that you need to say (and hear) at least 5 positive comments to every negative comment for a relationship to work well. Turns out this is a very important parameter and a good predictor of relationship’s ultimate success or failure.

In his research Gottman found that it is not whether the couples fight or not, not how much they fight or how often they fight, and not even the intensity of their fights, but rather that ratio of positive feedback to negative feedback that ultimately makes the difference. So wait, to make a relationship work, just say 5 positive things for every negative thing (and avoid contempt)? Seems like it! I love when something as complex as a relationship between two people can be boiled down to one or two simple, measurable factors. Amazing!

Until next time,

V

The Art Of Clear Communication

Wednesday, April 28th, 2010

Most of us use verbal language in our daily lives, and an assumption that people often make is that what they say is exactly what people hear. Truth is, when we want to express something, we put it through our own filter before any words come out. Those words, in turn, get put through the other person’s filter before they attempt to understand what you said. If we all had the same filters, we’d all be communicating without any issues, however that is not the case.

The words that we use are essentially labels that we attach to ideas, objects, concepts, feelings, emotions, etc. It’s a lot easier with objects – a door is a door and it is unlikely that we’ll have miscommunication about that – but it is a lot more challenging when we have more vague ideas and concepts involved. I don’t know about you, but I have been in several situations, even in my recent past, where I spent hours debating with another person only to find out that we were essentially talking about the same overall idea but were using words that had different meanings to us to describe it, which is what led to the entire debate in the first place.

This is huge at work and at home, since we constantly depend on communication; at home it can be even more challenging because people tend to be more emotionally involved. How many times were your words misinterpreted? How many times did you misinterpret the words of your partner?

Recently I have become more aware of this and try to get beyond the words and talk about the meaning when I sense that the conversation is hitting that filter issue. Try it the next time you have an opportunity to do so, and report back with your findings.

Until next time,

V

Contempt – The Silent Killer

Tuesday, April 27th, 2010

Last Friday I wrote about the work of John Gottman – the guy who can predict with amazing accuracy if the relationship is going to last after analyzing the intra-couple interactions. He actually does not even listen to what people say – instead he focuses on their facial expressions and looks for signs of certain emotions. The idea is pretty simple – even if you are trying to mask a given emotions with a fake smile, for example, the smile will not look ‘real’ and traces of the hidden emotion will still show up in your face. While this is not an exact science, and mistakes are made, there is a lot of evidence in favour of this technique. So what does Gottman look for? As you may have figured out with the title, he looks for signs of contempt.

Gottman says that contempt is a single most destructive emotion people can experience in relationships – it is when a person looks down on the other person with lack of respect and a feeling of dislike. When one person feel contempt, the other person supposedly picks up on that feelings; and let’s be honest – who enjoys being disrespected and looked down on? It seems like contempt turns into a downwards spiral, where it is expressed more and more often, to a point where the couple does not want to remain a couple and splits. So if signs of contempt show up during the observed interaction, Gottman essentially writes the relationship off (with stunning accuracy).

So there you go – avoid contempt and enjoy a lasting relationship. And if you are in a relationship where contempt shows up regularly, start moving assets out of your name and get a good lawyer. Or you can bet on the 5% chance that you’d be the odd ball out, but I personally don’t like those odds. My advice – visit the Gottman Institute in Seattle before getting married. :)

Until next time,

V

Will This Relationship Last?

Friday, April 23rd, 2010

I remember reading about John Gottman who has developed a way to tell whether a relationship will be intact 15 years later with tremendous accuracy. After observing a couple interacting for 5 minutes, his predictions are 70% accurate; after 15 minutes, his predictions are 95% accurate. That blew my mind! I now know who I am going to see before proposing!

Now Gottman does not just observe a couple for 5 minutes and utters his verdict – he records and analyzes the entire interaction, and the big thing that he focuses on are facial expressions. Turns out there is a lot of correlation between different facial expressions and the true emotions that we feel inside, and this has very little to do with what the participants actually say.

Turns out there is one big red flag that comes up that indicates to Gottman the eventual fall of the relationship. What is the red flag? You’ll have to wait until next week to find out…

Until Monday,

V

No Good Or Bad Ideas

Tuesday, April 6th, 2010

I had a lengthy discussion with friend of mine the other week after he made a statement that “there are no bad ideas – only good ones”. His argument was that it is our beliefs, judgments, and conditioning that makes us see an idea as ‘bad’. Still, though, nothing about that statement felt right. If our beliefs, judgments, and conditioning makes an idea ‘bad’, then surely those same things would go into making an idea ‘good’. And I don’t think I’ll get too many people to disagree when I say that experience shows that there are a lot of ‘bad’ ideas – drinking too much the night before, getting into a fight, being involved in a certain relationship, jumping out of an airplane without a parachute…

And then it hit me…

Jumping out of an airplane without a parachute is a great idea if you want to kill yourself; not so great if you want to live to see another day. At that point, we actually came a conclusion rather quickly. Ideas are not good or bad – they just are. Ideas are either effective or ineffective at getting you to a certain result. Now that statement resonates with me.

Your thoughts?

Until next time,

V